COMMUNICATION & PUBLICITY

Use of Vertical Response

We use vertical response as an Email management tool.

1. Email management tool.

The two service below are both additional subscriptions - paid monthly each is about $12 per month.

While it is easy to turn on - to turn off Vertical response has to be contacted via email or phone there is currently no way of doing this on their website.  Because our needs our seasonal this is an extra step we need to take.

2. Event tool - to create along with an email blast - this allow to create a striking graphic announcement which our audience can forward to interested friends.
3. Survey tool - this allows a quick way to poll our membership.

Email.

1. Annually.  The email template need to be updated before the beginning of the new season to reflect the current board members.  The wysiwyg can be a bit optimistic - to make this template work on as many platforms ar possible there is a "phantom" white square which pushes the letterhead banner into the correct positions - do not mess with this.

2. To produce an email.

a. Annually - Update the email template to reflect current makeup of board.
b. Make a copy of the template, so that we always have more than one of the most recent available.
c. The material for the email (press release or otherwise) should be an editable word document - you cannot upload a pdf. Do a spell and grammar check and remove all formatting. 
d. Select template, make a copy and name.  Cut and paste the document into vertical response and again, remove formatting - you may get code introductory text after pasting - remove all this from the top of your text.  Make sureautosave is on ( top  right hand corner).  Don't worry about how it look until you have a test.
e. Send yourself a test - view the test on as many platforms as you can.
f. Make adjustment according to test. - Send another test.....aso... until you have what you need...
g.Choose distribution lists and schedule date (dates) of distribution.  This can be set up in advance.

3. To produce an email blast. - Enable service -get cresit card info from Denise

a. Make a copy of template - which has a frame with an image of the choir and our sponsors logos and website related colours.
b. At top fill in event details, name, date, times - general because we have multiple performances.  Detail below with image.
c.  Image. Usually we place our postcard in the details box which provides visula info but any text even if on the card will probably need to be type. The image comes from Gordon or Alex it must be a jpg or a gif. You can resize in vertical response.
d. Place paypal links in the payment section.
e. send a test.
f. To send out look on the right hand side menu and select Invitation - this provides a way to create a supporting text to introduce the event.  The top sections are modifiable where is says You are Invited.

g. Set up one of these invitations for each repeat mailing of the blast as the event approaches. These can be scheduled.

 

Audition text

We add new voices to our chorus each year and invite interested singers to contact us for an audition for the 2013-14 season in September . We are currently especially (but not only) looking for bass, baritone and tenor voices. We require a good sense of pitch and reasonable sight reading ability. No special preparation is needed for the audition. Auditions take place at our rehearsal site, 254 Hicks Street, accessible by subways 2, 3, 4, 5, R and M. 

If you would like to audition, please go to Graceandspiritus.org and e-mail mailto:auditions@graceandspiritus.org or call 718-707-1411.

 

Banner and church contact info

 http://www.c4-designs.com/

 Matte Vinyl - 20" X 96", side hems, grommets,

 Each banner should be grommeted as follows

  • One grommet in each of the four corners;
  • four additional grommets equally spaced along the top edge; and
  • four additional grommets equally spaced along the bottom edge. 

Church Contact Info:-

St. Ann & the Holy Trinity

157 Montague Street
Brooklyn, NY 11201-3587
(718) 875-6960
(718) 625-0153 (fax)
office@stannholytrinity.org
John Denaro - pastor john.denaro@rocketmail.com

All Saints Church - Father Steven D. Paulikas, Priest
286-88 Seventh Avenue (at Seventh Street)
Brooklyn NY 11215
(718) 768-1156
office@allsaintsparkslope.org

Lafayette Avenue

REV Dyson ?? think this has changed ( 11/01/12), Marco will help if you need help, but you need to call /email
or if you go over there the entrance is in the side , you probably remember from last May.

(718) 625-7515 
ddyson@lapcbrooklyn.org 
nnevarez@lapcbrooklyn.org
lrogers@lapcbrooklyn.org

Meet the Chorus- Posting Instructions

  • Posting an image to the meet the chorus section
  •   1. The photo need to be square – for speed I just load into photoshop in groups and set the auto cut and paste in the top to 2” by 2’’ at 300 dpi. (this is entirely arbitrary) This makes the document  information bigger.  Then resize in photo shop under the image menu/resize and first change the dpi form 300 to 72, then change image dimensions to 175. 

If an image isn’t wide enough use the image/canvas and square the image by making the smaller dimension match the larger – select white as the background ( I think this is the default) and it will add a white border to fill out your square.  Then proceed as above.

  •   2.The Meet the Chorus page is a tweaked journal (blog) page configuration with the comments etc. disabled.
  •   3.The entries are automatically sorted alphabetically – and are added as new posts.
  •   4.The name is entered in the Title and will automatically be in orange text. – Voice part/space/a dash/space/name.
  •   5. At the top right uncheck the enable comments box.
  •   6. If there is text enter it first into the text box.
  •   7. Above the text box and below the Title box there is a line of tools.
  •   8. Third from the left of the WYSIWYG button there is a box with lines and a + sign and some horizontal lines in it, click this – it will say “you have removed the excerpt for this entry”.
  •   9. Place the cursor in the top left of the text box and select the image icon – it is the second symbol to the right of add:
  •  10. To insert an image select upload an image, this will allow you to view files on your computer.  Select your file and select upload file at the bottom right of the window.
  • 11. When the image is uploaded check in the resize box that it is 175  -- adjust if necessary.
  • 12. Save
  • 13. Along the bottom of the images are a series of options,  select left.
  • 14. Save and close